Sale Invoices, collections and automatic invoicing
Automatic booking invoicing
The system generates invoices based on the booking items. This way the invoicing process is simplified and always accurate. The system uses predefined VAT rules for invoicing.
Automatic due dates calculations
The user can define due dates rules and the system will automatically apply those rules in the invoicing process. Many types of rules are supported: by check in, by issue date, by date interval of the month.
Multiple booking invoicing
The user can select multiple bookings for invoicing at the same time. The bookings can be invoiced in a single invoice or separately.
When a booking made on the website is paid online, the system can be configured to automatically issue the invoice and send it to the customer.
Proforma and Fiscal
The system can invoice both proforma (temporary) invoices or fiscal invoices.
Print and Email
Each invoice issued by the system can be sent by email directly from the software or can be printed on paper.
The user can define invoice templates in as many languages as needed. The templates are very easy to use and don't require special knwoledge.
An invoice can be collected by multiple currency payments the way client paid it. The system calculates the equivalents in the invoice currency using exchange rates.
Collection types include cash, wire transfer and credit card. There can be defined as many collection types as needed.
Multiple search criteria
An invoice can be searched for by multiple criteria: issue date, due date, partner name, number, office, user.
The system has a lot of standard reports for invoices. The user can report daily issued invoices, invoices on due, invoices grouped by partner and many other.
The user can define custom fields to use on the invoice. This can be useful when special clients have special needs for displaying on the invoice.
The user can assign external documents to each invoice i.e. scanned image of the printed invoice, confirmations.
Automatic VAT calculation
The system automatically calculates the VAT and taxes based on bookings service types and predefined rules.
The user can define numbering ranges and the system will generate the invoice numbers within defined ranges.
A collection can be linked to multiple invoices. When distributing a collection the system helps the user by displaying the list of uncollected invoices of a partner and simplifies the collection distribution.